Administrative Assistant (Data & Document Coordination)

Humble, TX
Full Time
ACE Controls
Mid Level
Administrative Assistant (Data & Document Coordination)
ACE Controls – Humble, TX (On-Site)
$18–$21 per hour | Full-Time
About ACE Controls
Established in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration. We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing.

Our team takes pride in delivering high-quality work through precision, accountability, and collaboration. We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact.
Position Overview
We are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly.
This role is a great fit for someone who:
  • Thrives in structured, detail-oriented work
  • Can adapt quickly to changing priorities in a fast paced environment
  • Has experience supporting technical or project-based teams
This is not a project management or highly technical position. This position focuses on organization, coordination, and administrative support.
Key Responsibilities
  • Organize and maintain project files, documentation, and records
  • Keep internal systems updated with accurate data and project information
  • Track and update document status, revisions, and deadlines
  • Review documents for completeness and accuracy before sharing
  • Assist with preparing project documentation and deliverables
  • Enter and manage data in internal systems (ERP or similar)
  • Provide general administrative support, including:
    • Answering phones and emails
    • Supporting office coordination
    • Handling day-to-day administrative tasks
Required Qualifications
  • High school diploma or equivalent
  • 2+ years of experience in:
    • Administrative support
    • Data entry
    • Office coordination
  • Strong skills in:
    • Microsoft Office Suite; specifically Excel, Word, Outlook
    • Basic document handling (PDFs, file organization)
  • High attention to detail and accuracy
  • Strong communication and follow-through
  • Comfortable with repetitive, process-driven tasks
Preferred Experience
  • Experience in manufacturing, construction, engineering, or office support environments
  • Familiarity with:
    • Project-based administrative work
    • ERP or internal tracking systems
    • Working with structured documentation
Compensation & Benefits
  • $18–$21 per hour (based on experience)
  • 90% employer-paid medical, dental, and vision insurance
  • Paid time off and company holidays
  • Health Savings Account (HSA) with company contributions
  • 401(k) with company match (up to 4%, immediate vesting)
Additional Information
  • Full-time, on-site role in Humble, TX
  • Direct hire only (no C2C / Corp to Corp or agencies)
ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.
 
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