Senior Project Specialist

Indianapolis, IN
Full Time
Experienced
PACIV is a global leader in industrial automation and process control solutions, serving clients in the life sciences, pharmaceutical, medical device, food & beverage, and utilities sectors, specializing in delivering compliant, high-performance automation systems tailored to regulated environments.

We are seeking a highly organized and detail-oriented Senior Project Specialist for our Indianapolis, Indiana office to support cross-functional teams in the planning, execution, and documentation of engineering and construction projects. This role bridges technical coordination and p support, ensuring projects are delivered efficiently, accurately, and in compliance with industry standards.

Job Responsibilities
  • Assist in planning, execution, and oversight of engineering and construction projects.
  • Coordinate schedules, resources, and documentation across engineering and project teams.
  • Facilitate communication between engineering staff, construction partners, and other departments.
  • Prepare and maintain project documentation including drawings, specifications, contracts, change orders, and submittals.
  • Monitor project progress and performance; provide analytical support and resolve issues.
  • Support development and implementation of engineering processes and best practices.
  • Organize and participate in internal and external coordination meetings; record and distribute meeting minutes.
  • Manage procurement of materials and equipment, ensuring timely delivery to meet project schedules.
  • Enter and maintain data and purchase orders within ERP systems (e.g., NetSuite).
  • Communicate with suppliers to expedite materials and maintain strong working relationships.
  • Generate project reports using NetSuite and Microsoft Excel.
  • Conduct quality assurance reviews and risk assessments.
  • Support training initiatives for engineering teams.
  • Assist with project setup and closeout tasks, including ERP configuration and digital file organization.
  • Support multiple concurrent projects with a high level of accuracy and accountability.
  • Perform additional duties as needed to support project success.
Qualifications
  • Proven experience supporting complex engineering or construction projects in a technical or regulated industry.
  • Proficiency in Microsoft Office - Advanced proficiency in Microsoft Excel, using functions such as SUBTOTAL for data analysis and reporting
  • Experience with NetSuite or other ERP systems.
  • Self-motivated with exceptional organizational skills, attention to detail; able to manage multiple priorities effectively in fast-paced, deadline-driven environment
  • Strong interpersonal and communication skills; able to work effectively in a collaborative team environment.
  • Familiarity with FDA-regulated industries (e.g., pharmaceutical, medical devices).
  • Basic understanding of process equipment and instrumentation.
Compensation & Benefits Highlights
PACIV offers a competitive salary with a comprehensive benefits package designed to support the well-being and financial future of our employees
  • Generous Paid Time Off - Includes vacation, sick leave, and company-recognized holidays.
  • Healthcare Coverage - PACIV covers 90% of your healthcare premium
  • Health Savings Account (HSA) – Bi-monthly company contributions to help manage out-of-pocket medical expenses.
  • 401(k) Retirement Plan - Company match of up to 4% & full vestiture on enrollment date
  • Performance-Based Bonuses - Eligible employees may receive bonuses tied to project success and individual contributions.
PACIV is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.
PACIV complies with all applicable federal, state, and local laws regarding non-discrimination and affirmative action. Employment is contingent upon successful completion of background checks and eligibility to work in the United States.
 
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